Receptionist Required in Dubai - Dubai

Receptionist Required in Dubai

Specific duties will vary considerably according to specific needs of the office. These include but are not limited to:

Answer telephone calls and route calls promptly.
Ensure the telephone messages are forwarded as soon as possible to the intended recipient via e-mail with accurate details of the caller.
Greet visitors and make waiting time as comfortable as possible.
Provide high level of customer service at all times; project and maintain a positive image.
Ensure there is constant stock of promotional literature of display and that obsolete material is removed.
Receive all hand delivered mail and courier shipments and forward the same for distribution. Same to be entered on the Tracking Sheet on DMS.
Prepare documentation for outward shipment by courier services and maintain records for dispatches.
Maintain a diary for conference room bookings.
Responsible for daily maintenance of meeting room schedules; diligent organization of meeting and rooms for staff.
Connect conference calls. Take assistance from Head Office Reception for the same.
Receive cash/cheques when the accounts department is closed. Ensure proper receipt is issues for the same, in case of doubt.
Arrange car rental hire for employees as and when required with proper approval for cost allocations.
To ensure that all accommodation/ transportation is arranged as per requested schedules for visitors.
Prepare access card for new joiners.
Keep a track of official e-mails and forward to respective employees accordingly.
Keep a log (date, time, requested by for and company's name) of international calls made.
Liaise with office driver. Record all request in the Driver Schedule Template in the shared folder.
Liaise with office support to maintain stationary stock levels and place stationary orders.
Maintain confidentiality at all times.
Adhere to established policies and procedures and to ensure that the Switchboard/Receptionist Manual is kept updated at all times.

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Posted on : 10 months ago, #705, 1 views

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