Receptionist Required in Dubai - Dubai

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required

Responsibilities

· Guest/s Log smartsheet should be updated accordingly.

· Coordinating the interviews with HR Department, assisting them in taking the CVs and checking the email appointment from one of our HR Executive.

· Offering Refreshment to the guests.

· Serves clients by greeting, welcoming & directing them appropriately to the concern agents/employee.

· Coordinating with the concern agent/employee if they’re expecting clients and arranging the meeting room for them.

· Answer and address incoming phone calls in a timely and polite manner

· Clearly determine the purpose of the call, and forward calls to appropriate person

· Deal with queries and provide correct information

· Take and deliver messages accurately and completely sort and distribute incoming mail

· Prepare outgoing mail for pick-up or courier

· Arranging courier services through Aramex such as arrangements between us and the client, preparing airway bill/ receipts, preparing the documents and maintaining the supplies of Aramex.

· Perform clerical receptionist work such as filing, photocopying, scanning and faxing.

· Assisting colleagues in scanning & photocopying, documentation soft & hard copy for filing when needed.

· Maintain equipment and report any malfunctions

· File documents accurately

· Upon checking-in in the morning, lights in the reception & TV/s with PSI Videos should be switch-on in the meeting room. Maintains the PSI videos playing in the TV/s.

· Should be aware of the whereabouts of the driver & office boy in case of any urgent request by the Management.

· Maintaining safe, clean and order in the reception area by complying with the company procedures, rules and regulations.

· Coordinating between employees and IT department with the below issues:

Network login failure

Land phone failure

Printing & scanning machine failure

· Coordinating with the office boy upon request by the employees and Managers

Qualifications

- Proven work experience as a Receptionist, Front Office Representative or similar role

- Proficiency in Microsoft Office Suite

- Hands-on experience with office equipment (e.g. fax machines and printers)

- Professional attitude and appearance

- Solid written and verbal communication skills

- Ability to be resourceful and proactive when issues arise

- Excellent organizational skills

- Multitasking and time-management skills, with the ability to prioritize tasks

- Customer service attitude

APPLY FROM LINK BELOW:
https://ae.linkedin.com/jobs/view/receptionist-at-psi-real-estate-3772420996?

Posted on : last year, #3755, 1 views

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